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Top 4 Benefits of Unified Solutions

When it comes to HR software, many of the major vendors in the market choose to sell their prepackaged solutions individually, forcing organizations to pay separately for functions like Applicant Tracking, Credential Management, Payroll, Benefits Administration, and Learning Management. This works for smaller organizations that only need one or two functions to keep them up and running, but becomes a hindrance for organizations with hundreds of employees that require a full suite of HR solutions to achieve their missions, goals, and objectives. Such organizations should instead be in the market for unified solutions.

When it comes to HR software, unified solutions come equipped with everything organizations need to grow and serve more clients, customers, or patients. Piecing together different systems, especially when the systems are from multiple vendors, creates a myriad of unnecessary challenges and obstacles for everyone from executives to part-time employees, slowing organizations down to a halt. Unified solutions ensure that information can flow smoothly throughout an organization, and that executives are able to obtain the data they need, when they need it.

Read below to discover the four major benefits of unified solutions.

Uninterrupted Flow of Information
For organizations to be successful, it’s important that information can travel from point A to point B without any interruption. The DATIS 2018 State of Workforce Management survey report found that over 44% of organizations have three or more internal systems implemented throughout their various departments. In situations like this, where each department has their own unique software solution, it can be hard for information to flow freely without having to be exported, reformatted, or manipulated in any way.

Unified solutions allow for a seamless, uninterrupted flow information from one department to next. Since data is consistent within unified solutions, items such as important reports, data points, and codes can be shared throughout an entire organization by just a couple clicks of a computer mouse. Workflows are also automated, and sent to the next appropriate employee within seconds. When information travels smoothly, employees can spend less time waiting and more time being productive, allowing organizations to realize their full potential.

Less Manual Data Entry
When organizations rely on separate modules to handle their internal processes, there’s a high chance that those modules won’t speak the same language as one another. At DATIS, we’ve come across organizations with Time & Attendance solutions that don’t integrate with their Payroll software, or agencies that have Applicant Tracking Systems that fail to communicate with their onboarding processes. Instances like these result in hours of unnecessary, painstaking data entry, taking data from one system and manually keying into the next.

Manual data entry not only takes precious time away from employees who should be focusing on their position’s primary responsibilities, but it also is more prone to human error. These avoidable mistakes could cost organizations serious resources in the long run. With unified solutions, 8

Greater Access to Data 
As key decision makers, executives need to be able to pull detailed, in-depth reports regarding their organization’s performance, financials, staffing requirements, and other important information instantly and without hassle. When modules are separated, executives would have to login to each system individually. Then, they would have to go through the time-consuming process of locating, extracting, and organizing each report from the given module. In this scenario, executives must go through a long process to get the data they need.

Greater access to data means great workforce visibility, and the more executives understand their organization, the more impactful their decisions can be. Through unified solutions, executives will simply have to login once to gain full access to all their organization’s data, saving them significant time and effort. Also, many unified solutions come equipped with easy-to-use dashboards that give users an instant overview of the data they are looking for. 

More Effective Internal Collaboration
According to the DATIS 2018 State of Workforce Management survey report also found that 86% of organizations currently struggle communicating between departments. In fact, one of the most famous departmental rivalries can be found between HR and Finance. A lack of internal communication not only impacts company culture and engagement, but also impacts an organizations ability to innovate and grow. An article by Smallbusiness.com summarizes that cross-departmental teamwork is instrumental in problem solving, and helps employees better understand the roles their coworkers play within the organization.

When all employees throughout an organization work and use the same solution, communication becomes almost effortless. Unified solutions put all employees on an equal playing field, making it easy to find workers in other departments and begin workflows. This is helped by an Organizational Chart, a tool found in more modern unified solutions that acts as a visual representation of the an organization, outlining it by department, team, or project group.

DATIS HR Cloud offers a fully unified HR solution that covers Applicant Tracking, Payroll, Onboarding, Talent Management, Benefits, Workforce Analytics, and much more. For more information on DATIS and its unified solution, download the DATIS Overview Datasheet.

Written by James Clark

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